Receive and log all CIMA documents and mail, execute timely internal distribution and pick up, and advise of any identified issues;
Deliver ‘Hand Delivery’ documents to external parties;
Execute timely and accurate data entry work such as logging mail and funds received for CIMA payments, including preparation of the payment batch reports;
Transport CIMA staff to external business meetings as necessary;
Greet visitors and callers in a professional, helpful, and responsive manner and answer questions/queries to ensure that needs are always met;
Manage the conference room bookings to ensure that meetings are facilitated in an efficient manner at all times;
Manages the stationary, kitchen and mail room supply inventories and conducts the distributing and restocking;
Assists the Facilities Manager with document and equipment transfers.
Assists the Facilities Manager with event planning and arrangements for CIMA trainings, functions and meetings; and
Performs all other necessary administrative services ensuring proper functioning of the Division and CIMA.
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